The subcontractor answers only half the open question
Format: Demo script: proposed custom design.
Proposed custom design. Hypothetical records. This is a written scene, not a recording or a working software demonstration.
Scene 1: a reply arrives
Scene context: Fictional request R-14 contains two numbered questions.
Narrator: “The coordinator asked which document revision the subcontractor used and who would supply a missing attachment. One reply has arrived. Does that close the request?”
Coordinator: “The reply says, ‘We used revision B.’ It does not mention the attachment.”
Project manager: “Then keep the two questions separate. Receipt of a reply is not completion of the request.”
Scene context: The original reply stays beside the two question rows.
Narrator: “An RFI is a request for information. Procore lets users with the right permissions choose more than one reply as an official RFI response.[3] That describes its product. Our proposed tool does not get to make a reply official. The project's named reviewer decides.”
Scene 2: split the response by question
Coordinator: “For question one, I will attach the reply and record what it says: the subcontractor used revision B. The reviewer has not checked the answer yet.”
Project manager: “Correct. Do not change it to ‘approved revision B.’ We have not checked that conclusion.”
Coordinator: “For question two: no answer found in this reply. Attachment owner unresolved. I will retain the original wording so the next person can see exactly what we asked.”
Scene context: The next section is a copyable review record.
- Request ID: R-14.
- Question 1: Which revision was used?
- Evidence: subcontractor reply stating B.
- State: response received, reviewer check pending.
- Question 2: Who will supply the missing attachment?
- Evidence: none in the received reply.
- State: open.
- Remaining owner: project coordinator to seek clarification.
- Review authority: project manager under the project's agreed process.
Scene 3: prepare the follow-up
Coordinator: “Draft message: ‘Thank you for telling us which revision you used. Our second question remains open: who will supply the attachment named in R-14? Please name the contact or provide the file reference.’”
Project manager: “Keep that as a draft until the normal communication review is complete. Also leave the overall request open. Do not invent a due date or say this message satisfies a notice requirement.”
Narrator: “The proposed design can highlight which words answer each question. It should not write the missing answer or infer that silence means the attachment is unnecessary.”
Scene 4: the honest held state
Scene context: End state: One reply received. One question unanswered. Review still open.
Coordinator: “The next reviewer can see the original questions, the reply and the remaining owner. Nothing disappears just because the inbox has a response.”
Narrator: “The result is an open task someone can act on, not a request closed too soon. Core Agentic can discuss custom software that tracks each question. People still review the plans, decide what the contract requires and approve the response.”
Book a Demo to discuss how partially answered requests should remain visible in your project handoffs.
Sources
These sources describe the named provider or framework. They do not establish a Core Agentic integration, customer result or certification.